What to do if you get a no-match letter?
What to do if you get a no-match letter?
“The no-match letters request employers to review the discrepancies through a designated SSA online portal, inform employees of the no-match and submit corrected information on a Form W-2c within 60 days. If the discrepancy is not addressed, employers could face serious immigration compliance issues.”
Can an employer ignore a no-match letter?
Employers cannot simply ignore them, but can potentially face discrimination lawsuits for being too keen on responding to no-match letters. Review documents the employee chooses to offer that prove the mismatch is resolved and submit any employer corrections to the SSA.
What is a no-match letter?
No-Match letters are notifications that an individual employee’s W-2 form does not match SSA’s records. SSA also will educate employees about the importance of accurate SSA records and how to take advantage of its online system to manage their personal records.
How do you respond to a no-match letter from social security?
Steps for communicating with employees about a no-match letter
- Inform the employee of the notice and ask them to verify the name and SSN you have on file for them, if the no-match letter does not stem from an error on your part.
- Advise the employee to contact their local SSA office to rectify the issue, if applicable.
Can you work with a fake SSN?
Many immigrants who do not have permission to work in the US may think about using fake documents or using the social security number (SSN) of another person. Using someone else’s SSN is a federal crime and could result in up to 15 years in jail.
What is the most common cause of mismatched SSN?
Mismatches could result from a variety of reasons, including typographical errors, name changes, fraud and identity theft.
Why does it say my SSN doesn’t match?
If your Social Security Administration (SSA) match status is Not Matched to the account profile page, the information didn’t match with the SSA. Verify that your Social Security number, date of birth, and name are as they appear on your Social Security card.
Can an employer require a Social Security card?
The IRS says that employers must obtain the name and Social Security number for each employee and enter them on the employee’s Form W-2. While the IRS does not say you should “require” that employees show you the card, you can certainly request that they do so.
What happens if a Social Security number does not match?
If it does not match, ask your employee to provide you with the exact information as it is shown on the employee’s Social Security card. If the information matches the employee’s card, ask your employee to check with any local Social Security office to resolve the issue.
How can I work in USA without SSN?
You can start to work without an SSN, if you have an employment authorization document, but you must obtain the number and provide it to your employer later.
Is it illegal to use a fake Social?
Using someone else’s SSN is a federal crime and could result in up to 15 years in jail. It could prevent you from obtaining legal status or cause you to be deported.
What to do if you get a no match letter?
If you are represented by a labor union, immediately contact your union representative. Your union contract with the employer may give you more rights if you are listed in a no-match letter. Attend worker meetings on no-match and get workers involved.
Can a employer take adverse action on a no match letter?
In fact, the no-match letter states very clearly that employers are not supposed to “take adverse action” against you because information about you appears in the no-match letter. In other words, your employer should not fire you, change your work assignments, or reduce your pay based on a no-match letter.
When does Social Security send out no match letters?
The Social Security Administration (SSA) announced in July 2018 via its Employer Correction Request Notices (EDCOR) webpage that, beginning in the spring of 2019, it will send “ Employer Correction Request ” letters, also known as “ no-match letters ,” to every employer that has at least one Social Security “no-match.”
Can a employer discipline you for a no match letter?
• Your employer should not discipline or fire you only because of a no-match letter. In fact, the no-match letter states very clearly that employers are not supposed to “take adverse action” against you because information about you appears in the no-match letter.